Intranets: DCMS doing it right

I’ve just got off the phone after talking to Andrew Simpson, the civil servant leading the redevelopment of the DCMS intranet. I’ve never met Andrew face to face, but I look forward to doing so, because he and his tiny team deserve a big thank you.

They have just created the exemplar for a government intranet in 2013.

The new DCMS Intranet

“How Do I?” – the DCMS intranet putting user needs first

To learn much more, read these two blog posts from Luke Oatham, a developer from Helpful Technology, the SME partner commissioned via G-Cloud. As you’ll see if you read Luke’s excellent posts, those DCMS staff already using the beta enjoy a simple, clear, fast experience. They get an intranet designed to understand and meet their needs, delivered swiftly and cheaply, and set up from the word go to iteratively improve based on their feedback.

A guide on the new DCMS intranet

A guide on the new DCMS intranet

The team reused the design patterns and formats established by GOV.UK. They prioritised on the most important user needs. They wrote for the web, using the style guide. They designed the site to be responsive to different screen sizes, using open standards. They launched the beta early, despite knowing it still had rough edges, because nothing beats real feedback from real users as early as possible.

Feedback form on DCMS intranet

A feedback form on the new DCMS intranet

In short, they used the same process espoused in the new Government Service Design Manual. They will remove the beta label and turn off the existing intranet in the coming days.

And all delivered using open source software (WordPress) for a fraction of the previous cost.

And I mean a fraction. Developing the new intranet cost £15k. The monthly hosting, support and iterative development cost is in the hundreds of pounds per month, less than a tenth of the monthly hosting cost of the intranet it replaces.

That’s a 90% saving – the new normal.

Homepage of the new DCMS intranet

Homepage of the new DCMS intranet

Andrew, his team and their supplier have set the new benchmark for government intranets. They really have raised the bar. Anyone inside the civil service thinking about redeveloping their own intranet should talk to DCMS first.

When Mike Bracken talks about a new dominant culture, this is it in action.

Filed under: GDS

via Government Digital Service » Tom Loosemore

We’re not ‘appy. Not ‘appy at all.

We’re in the middle of a significant change in how people use digital services. Use of mobile devices such as smartphones and tablets is exploding.

People should be able to use digital services wherever they are, on the device of their choosing (see Design Principle No.7 Understand Context). Users now expect to be able to change the date of their driving test while on the bus, or pay their VAT while lying in bed.

Here’s how government services have been responding to mobile growth. To note for later: none of these examples are apps.

GOV.UK is a website that adapts to mobile screens

In its final months, the separate mobile web version of Directgov was attracting around 10% of the visits to the standard site. Both the standard and mobile versions of Directgov were replaced by GOV.UK in October 2012, which uses responsive design to adapt its layout to different screen sizes.


A GOV.UK guide adapts its design to different screen sizes and device capabilities.

In the run up to Christmas, GOV.UK saw around 20% of visits from mobile devices.  Since Christmas this has jumped to nearly 25% This change was also noted by the BBC.

Nearly half of e-petitions visits are from mobile devices

In March 2012, just over 20% of those visiting the HM Government e-petitions service were using a mobile device. In the spring of 2012 its design was made responsive.  The graph below shows the trend since then. It’s now over 45% mobile.

graph showing e-petitions mobile usage

You can now book your driving test on the bus

Meanwhile, up in Nottingham, the Driving Standards Agency has just redesigned its practical driving test booking service.

Screen Shot 2013-03-11 at 11.05.18

Old (left) and new (right) designs of the practical driving test booking service, as appears on an iPhone

Results? Over 23% of those booking and 27% of those changing practical driving test bookings are now doing so from a mobile device. (Overnight it hits nearly 60% – hypotheses welcome!)

Booking your driving test is not a trivial process. Users  have to choose a date, a venue and give contact details and the like. Yet give people a decent mobile-optimised experience, and they’ll lap it up on their smartphones or tablets.

If you want to learn more about DSA’s test booking redesign, I suggest you follow @johnploughman – he’s an excellent source of knowledge and happy to share.

Bring on all the apps, surely!

So mobile web usage is exploding, and the sooner we have all our transactions responsively adapting to mobile screen sizes the better.  The forthcoming Digital by Default Service Standard will require it.

But does it follow that the government should also be investing heavily in mobile apps?


Our position is that native apps are rarely justified.

Action 6 of the Government Digital Strategy states:

Stand-alone mobile apps will only be considered once the core web service works well on mobile devices, and if specifically agreed with the Cabinet Office.

Since November 2012, central government departments and agencies have to get approval from Cabinet Office before starting work on apps.

For government services, we believe the costs of developing and maintaining apps will very rarely justify their benefits, especially if the underlying service design is sub-optimal.

Departments should focus on improving the quality of the core web service.

A couple of weeks ago, I gave a presentation to the Digital Leaders Network, sharing the rationale behind this ‘by default, no apps’ approach, and offering guidance on when Cabinet Office may allow exemptions for apps to be developed.

When it comes to mobile, we’re backing open web standards (HTML5). We’re confident that for government services, the mobile web is a winner, both from a user and a cost perspective.

Apps may be transforming gaming and social media, but for utility public services, the ‘making your website adapt really effectively to a range of devices’ approach is currently the better strategy. It allows you to iterate your services much more quickly, minimises any market impact and is far cheaper to support.

The points we’ll be making to anyone in central government wanting permission to start work on a mobile apps are:

– government’s position is that native and hybrid apps are rarely justified
– make sure your service meets the Digital by Default Service Standard and it will work well on mobile devices (responsive HTML5)
– make your data and/or API available for re-use and you will stimulate the market if there is demand for native apps

The 5 questions civil servants should ask before contemplating asking for an exemption are:

1. Is our web service already designed to be responsive to different screen sizes? If not, why not?
2. What is the user need that only a native/hybrid app can meet?
3. Are there existing native/hybrid apps which already meet this user need?
4.. Is our service available to 3rd parties via an API or open data? If not, why not?
5. Does meeting this need justify the lifetime cost of a native or hybrid app?

We are not ‘banning’ apps outright.  For example, the NHS-funded ‘Change 4 Life’ healthy lifestyle apps rely on a persistent 24/7 presence on users’ mobiles to try to persuade people to eat and drink more healthily.

But we are backing open standards, in this case the Web.

So expect more blog posts from us about responsive design, progressive enhancement and their ilk, and an imminent treatise from some of my wiser colleagues on my sloppy use of the word ‘mobile’….

Filed under: GDS

via Government Digital Service » Tom Loosemore